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SOLUTIONS

We are not just a scanning company – we do scanning as a means to create solutions for our clients where a solution is based on a project plan, scanning, online software and creative solutions.  Examples of solutions we have provided are:

Legal Firms

We designed a database to allow personnel to retrieve documents quickly using litigation type and client name. This technique allows the user to find any document, quickly. We scan and store documents on an FTP site and supply access to images, remotely, 24 hours a day from anywhere in the world.  Our client (five attorney law office) realized a savings of $ 250,000.00 in less than one year by creating a paperless office environment!

Large, Medium, and Small Companies

We scan vital paper documents, save them on CD’s or DVD’s protecting the actual investment as well as reclaim storage space into usable office space when needed for expansion.

CPA Firms

We scan data into PDF format, return them to the CPA ,so they can provide their clients digital copies of their records.

Retail Companies

A company needs personnel to find accounting documents quickly (A/P, A/R, IT) and displays them, instantly, for a particular vendor resulting in better customer service.

Academic Schools and Universities

Student schedules, student records, or any other type of student affairs are instantly located and retrieved by Administrators.

Mortgage Companies

We scan and store all closed mortgage files in PDF format and a search engine, we provide, locates them.

"Ever go through a tax audit?  Well, I just did!  I was able to sit at my desk, call up the check numbers and merely press a button to print.  It saved countless hours!  Before converting, I would have to go to the files, find and pull all the invoices (sometimes they would be out of order, of course), copy them and then put them all back into the files (usually after the audit, when I could find to do so).  I want to thank you for creating a less stressful office and making my life so much more enjoyable.  Your loyal customer,  Judy"

Title Companies

We scan and store files in searchable PDF format that are located by a search engine provided by us.

Medical Facilities

A physician must retrieve a patient’s medical history, instantly, for emergency or other medical treatment.  The digital file is accessed, immediately, through the medical office’s computer server where all of the digital images processed by us have been loaded onto their server.

Engineering Firms

We digitize old drawings to preserve them from normal wear and damage and use the digital images to make simple copies on demand.

Companies Using Old Technology

We convert microfilm and microfiche into digital images that can be printed or emailed from their computers.

Publishing Companies

We convert books, magazines and scrap books and setup special programs to digitize the material and convert to PDF formats.

 

Call in the Experts

Gill Digital is a Bonded, Insured and Secured Production Facility.

Call Gill Digital Services, today, to better serve your electronic document imaging and management needs!
 
Understanding the True Cost of Managing Paper
 

There can be many hidden costs to a paper-based system. Storage is a prime example. A larger organization that stores documents offsite through a service averages 20 to 50 cents per box, per month and upwards of $70 per retrieval. However, many organizations overlook the costs of storing documents on-site or in their own warehouses. The average four-drawer filing cabinet requires eight square feet to operate (that’s accounting for the cabinet’s footprint and the space to open the drawers). These costs can add up.

Let’s take an average of $1 per square foot lease cost for office/warehouse space. A single file cabinet will cost a company $96 per year in space cost alone. With electronic document management, the average image scanned at 200 to 300 dots per inch (dpi) requires about 50KB of disk space. That means companies can store around a million pages on a 50GB hard drive. For about $50, a company can store the equivalent of 100, 4-drawer file cabinets full of paper on a single, 50GB hard drive.
The costs are quantifiable hard costs. In other words, they are costs that can be easily calculated and directly attributed to a paper-filing system. In most organizations, these are the only costs taken into account when justifying outsourcing digital imaging and digital management systems. Oftentimes, these costs are enough justification given they are the quantifiable and absolute costs.

Soft cost, however, can be difficult, if not impossible to quantify, as part of the cost justification or ROI (return on investment). Yet, they can have a significant impact on a company’s bottom line. Enhanced productivity and better customer service are just a couple of the many soft cost considerations.
 
CORPORATE OFFICE: 8150 North Central Expressway, Suite 925, Dallas, Texas 75206 Main: 214-373-7989 • Toll free: 888-445-5797 • Fax: 214-373-7988 Email: bgill@gilldigital.com BRANCH OFFICES: El Paso, Fort Worth, Houston, Texas • New Orleans, Louisiana • Boca Raton, Florida www.gilldigital.com