Gill Digital Services

ABOUT GILL DIGITAL

Is your business still residing on paper which is bulky, easy to misplace or lose and expensive to search through and store? If your answer is “yes”, then document imaging is for you! Retrieve a single document, among thousands of documents, in just seconds, from any computer!

SCANNING

Realizing paper documents are a labor cost and efficiency burden to your company, document imaging and management may be the solution for you.

We also offer large format scanning, book scanning, newspaper scanning, oversized documents, engineering drawings, blueprints, etc. We can even convert your microfilm or microfiche into digital images.

INDEXING

Indexing organizes documents into a cross referencing filing system that allows documents to be retrieved fast & easy.

We believe that the more a document imaging system can adapt to your existing procedures the less upheaval and employee training is involved and the greater the likelihood the electronic system will be used.

Your indexing system should provide several different methods of organizing information for future use. There are three primary ways to index your documents:

Index Fields

Full Text

Folder/File Structure

Whatever combination of indexing methods is used, it needs to be easy to use and by the people who retrieve the documents, as well as those who file them.

RETRIEVAL

A user-friendly retrieval system uses information about the documents, including index and text, to find images stored in the system.

An intelligent search system is able to combine template searches with full-text searches with document or folder name searches into one comprehensive search. A good imaging system makes retrieval of relevant documents fast, easy and efficient.

STORAGE

Digital file storage turns valuable storage space into cash flow or a facility expansion to grow your business.

Typically, 15,000 page images can be accommodated on a single CD-ROM.Document images are created from digitally imaged files and transferred onto a CD-ROM in a universal file format. These files can then be stored on your computer system and backups at a secure location.

Document imaging provides reliable long-term storage for all kinds of documents like text documents, scanned images and graphics, CAD drawings, Web files, and business records on a single platform.

Eliminate the cost of onsite/offsite document storage and enhance your peace of mind.